Skip to main content

Absence Requests

View, filter, and track the status of all leave and time-off applications in a card-tabbed interface.

Overview​

The Absence Requests page organizes all leave applications into specific categories using card-style tabs, making it easy to find and manage different types of absence. It serves two main purposes:

  1. Personal Tracking: Employees can see the status of their own requests.
  2. Manager Review: Managers can view and approve pending requests from their team.

Request Categories​

The page is divided into card tabs for each absence type:

TabDescription
Holiday RequestsStandard annual leave and vacation time.
Holiday Carryover RequestsRequests to move unused holiday days to the next year.
Days-in-lieu RequestsTime off claimed in exchange for overtime worked.
Sick Leave NotesMedical absences, often including attachment indicators for doctor's notes.
Special Absence RequestsOther types of leave (e.g., compassionate leave, unpaid leave).
info

Holiday Carryover Requests and Days-in-lieu Requests tabs are only visible if enabled in Absence Settings. This means you may see 3, 4, or 5 tabs depending on your organization's configuration.

Managing Requests​

Each tab displays a list of requests with key details such as the employee name, dates, duration, and current status.

Status Tracking​

Requests generally move through the following statuses:

  • Pending: Awaiting manager approval.
  • Approved: Confirmed and deducted from the balance.
  • Rejected: Declined by a manager (with a provided reason).
  • Cancelled: Withdrawn by the employee.

For Managers: Open Approvals​

If you are a manager, you will see pending requests from your team in these lists. You can:

  • Approve/Reject: Action requests directly from the table.
  • View Details: Click on a request row to see full details, including descriptions and conflicting projects.

Exporting Data​

Each tab includes an Export xlsx button. This downloads the current view (respecting any active filters) as an Excel spreadsheet, useful for payroll reporting or audit logs.

Sorting and Filtering​

Use the table controls to refine your view:

  • Search: Find requests by employee name.
  • Filters: Narrow down by specific status (e.g., only "Pending") or date range.
  • Sorting: Click column headers to sort by Start Date, Employee Name, or Created Date.

Related: