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Requesting Absence

Learn how to submit requests for time off, sick leave, and other absences using the guided wizard.

Overview​

Compass uses a guided two-step modal wizard to help you submit absence requests. When you click Next after filling in your details, the system performs server-side validation and displays results on the Review step.

Absence Request Types​

TypeUsed ForKey Fields
Holiday RequestVacation and annual leave.Employee, Start/End Dates, Start/End Day Usage (Full Day/AM/PM), Description.
Holiday CarryoverCarrying unused leave into the new year.Year from/to, Number of days.
Days-in-lieuClaiming time off for overtime worked.Dates, calculated days credit.
Sick Leave NoteReporting medical absence.Employee, Sick Leave Type (required dropdown), Start/End Dates, Description, Attachment File.
Special AbsenceCompassionate leave, unpaid leave, etc.Dates, Description of reason.
info

Holiday Carryover and Days-in-lieu options are only visible in the dropdown if enabled in Absence Settings.

How to Submit a Request​

  1. Navigate to Absence Management.
  2. Click Create New Absence Request in the header (this is a dropdown button).
  3. Select the appropriate request type (e.g., Holiday Request, Sick Leave Note).
  4. A modal dialog opens with the request wizard.

Step 1: Request Details​

Fill in the specific details for your request. Fields vary by request type.

Holiday Request fields:

  • Employee: Select the employee (required, searchable dropdown).
  • Start Date: Select the first day of absence.
  • Start Day Usage: Choose Full Day, AM (Morning), or PM (Afternoon). When start and end dates are the same, a single "Day Usage" radio group appears instead.
  • End Date: Select the last day of absence.
  • End Day Usage: Choose Full Day, AM, or PM (only visible when start and end dates differ).
  • Description: Add notes for your manager.

Sick Leave Note fields:

  • Related Employee: Select the employee (required, searchable dropdown).
  • Sick Leave Type: Select from predefined options (required dropdown).
  • Start Date / End Date: Select the absence dates.
  • Description: Describe the absence (required).
  • Attachment File: Upload medical documents (supports multiple files).

Step 2: Review Request​

Click Next to proceed. The system automatically validates your request server-side and displays results on this step:

  • Balance Summary: Days used by this request and remaining days for this year and next year.
  • Conflict Analysis: Overlapping project commitments, existing absence requests, or blocked periods.
  • Warnings: Non-blocking issues (e.g., requesting more days than remaining) that you can acknowledge and proceed.
  • Errors: Blocking issues (e.g., conflicting own requests) that may prevent submission.

Review the summary and click Submit to send the request.

Tracking Your Request​

Once submitted, you can track its progress in the Absence Requests tab.

  • Pending: Notifications are sent to your manager for approval.
  • Approved: Your balance is updated automatically.
  • Rejected: You will receive a notification with the reason for rejection.

Modifying Requests​

  • Pending Requests might be cancellable depending on organization settings.
  • Approved Requests usually require manager intervention to cancel or modify.

Next Steps: